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CACFP MEAL PROGRAMS

 

It Takes A Village To FEED One Child is a Non-Profit Child and Adult Care Food Program (CACFP) Meal Sponsoring Organization for the State of PA. We work with children and adults from A-Z to help set up and implement their meal programs. From helping your sites get approved by the state to administering the program to preparing the meals to procuring the products to staffing and training; WE DO IT ALL!



Who May Participate?

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  • Licensed, non-profit, non-residential child or adult care centers;

  • Licensed, for-profit, non-residential child or adult care center which receive Title XIX or XX funding for at least 25% of either enrolled participants or the licensed capacity of the center,

  • Licensed, for-profit, non-residential child care centers where 25% of the enrolled children or the licensed capacity are income eligible for free and reduced meals;

  • Head Start Programs

  • PRE-K Programs

  • Emergency shelters.

  • Public Housing for Children

  • Children of Migrate Workers

  • After School Programs for Children

  • At-Risk Programs for Children

  • After School Sport Clubs and Associations for Children

 

Benefits of participation

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  • Reimbursement for meals served to enrolled participants.

  • Federally donated commodities or cash in lieu of commodities;

  • Technical assistance for administration of the CACFP;

  • Nutrition education materials; and

  • Annual training sessions and workshops.

 

Eligibility

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 CACFP PROGRAM

  • Birth to 12 years of age; or

  • Migrant children birth to 15 years of age; or

  • Ages 4 - 18 years of age for the At-Risk After-school Program;

  • Birth to 18 years of age in Emergency Shelters; or

  • Special needs children over 12 years of age in care facilities primarily serving children under 18 years of age; or

  • Functionally impaired adults; or

  • Adults over 60 years of age

 

 SFSP PROGRAM

  • 0 to 18 years of age, 19 years of age while still in school

OUR RESPONSIBILITY
 

Requirements for participation

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  • Ensure that meals served meet the meal pattern requirements;

  • File accurate claims for reimbursement;

  • Ensure proper storage and use of donated commodities;

  • Comply with requirements related to the financial management of the Program;

  • Accept final administrative and financial responsibility for operating the Program; and

  • Establish procedures to collect and maintain all necessary Program records from sponsored centers.

  • Collect all paperwork and submit to the Department of Food and Nutrition for final approval.  This process could take a few weeks. 

 

Reimbursement

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  • CACFP sites may receive reimbursement for up to 2 meals and 1 snack per enrolled participant per day. Reimbursement is based on the type and the number of meals served​

WHAT WE NEED FROM YOU
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  • Current Child or Adult Care Center Certificate of Compliance  License

  • Alphabetized list of everyone planning to enroll in meal programs (must be legible and readable)

  • Prior Month CCIS Payment Summary for each center

  • For Head Starts, Grant Award Letter & Letter of eligibilty for free and reduced meals if under a Public School District

  • Completed copies of Income and Enrollment forms (We will customize with your center's name and our Non Profit in header) Provide a list of addresses and we can offer to mail out for you.

  • A completed Food Service Program Application

  • Ethnicity breakdown by percentage of total enrollment

  • Calculated breakdown of Free, Reduced, & Paid meals based on enrollment

  • Attend a Mandatory Training conducted by ITAVTFOC.  This session lasts approximately 2 hours with instructions on filling our Meal Patterns, Rosters and Meal Counts, Meal Portioning, and Food Handling & Serve Safe Training according to state regulations. (Instruction & Exam Proctoring is FREE from our certified staff. Your ONLY cost is study materials and exam sheet). 

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***CLICK ON FORMS PAGE TO DOWNLOAD & COMPLETE ALL REQUIRED DOCUMENTS***

TRAINING
 

​CACFP regulations require the State Agency (SA) to ensure that all sponsors conduct annual training on all key aspect of the CACFP. Records of annual or more frequent training sessions for center personnel must be maintained and available for review upon request. The State agency must be able to verify that the institution has provided adequate training to its staff and facilities as described in its management plan. The training records must include the training session date(s) and location(s), as well as CACFP topics presented and names of each trained staff member.

 

OUR sponsoring organizations, records documenting the attendance at training of each staff member with training responsibilities must be maintained. Training must include, but is not limited to, instructions, appropriate to the level of staff experience and duties, on the Program’s meal patterns, meal counts, claims submission, claim review procedures, recordkeeping requirements and adherence with civil rights requirements.

 

Establishing the Training Year: Training is required to be conducted annually. The 12-month period of time can be determined at the sponsor’s discretion with several different potential methods. The method must be consistently used among all Child Nutrition Programs. The time frame must be the same each year and cannot be changed from year to year. The options for determining the training year are as follows: 1. Calendar year (January 1st to December 31st), or 2. Fiscal Year (July 1st to June 30th), or 3. CACFP program year (October 1st to September 30th), or 4. Any other method that clearly identifies a 12-month long period. Annual Training Requirements Sponsor will be required to inform the State Agency of the chosen time frame at the beginning of the Administrative Review. The chosen time frame will be used to determine the training documentation that will be requested during the Administrative Review.

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WHO ATTENDS MANDATORY TRAINING

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1. Staff from Non -Profit Meal Sponsoring (US)

 

2. All Staff Handling Food or working with CACFP Meal Programs

 

CACFP Training Information:

We will coordinate a training time with each center separately. Owners of single and multiple centers will have 

approximately 4 hours of training. Directors and coordinators will have approximately 2 hours of training.

 

Cell phones can be placed on vibrate while training is in session.

 

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Give us a call:

1-888-702-9610

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